This page holds quick and simple explanations for various processes that groups might need to undertake. If there are other common processes which you would like added, please let us know!
Appointing New Adults
Appointing Adult Roles (non OH)
Agree the role to be taken on
APPLICANT & LINE MANAGER
The volunteer and their line manage discuss the specifics of the role to be taken on.
The line manager must make clear to the applicant that there are initial checks to be completed and that every role (apart from Occasional Helpers) incurs some level of training obligations (see below).
The line manager creates new role on compass.
Create / Check Compass Record
APPLICANT & LINE MANAGER
The line manager must check if the applicant already has a Compass record. If they do, they should create the new role. Additionally, the Line Manager should help the applicant to access it and check that their details are correct.
If not, then ‘Add an Adult’ on compass and add the necessary role.
Apply for a Disclosure
SEE SEPARATE PROCESS
Remind the applicant that they are unable to have unsupervised access until this is returned with a ‘satisfactory’ result from DBS.
Provide 2 References
APPLICANT & LINE MANGER
New volunteers taking on leadership roles must also supply to references. They supply names and details to the line manager. The Line Manager should send the AR form to the referee. Once returned these should be sent to the Appointments Secretary.
Complete Mandatory Training
APPLICANT
Create the mandatory getting started modules which include Module 1 Safeguarding, Safety, GDPR (for all roles).
Visit the Adult Training Section for more information
Meet the Appointments Panel
APPLICANT & APPOINTMENTS PANEL
The Adult Appointments Committee (AAC) secretary will contact the applicant and their line manager to meet with all new volunteers (and some changing roles) to check that they know what they are signing up to.
It is also a chance for the volunteer to meet the wider Scouting community and understand what help and support is available.
Appointing Occasional Helpers
Discussion of role with manager
APPLICANT & LINE MANAGER
The volunteer and their line manage discuss the specifics of the role to be taken on.
The line manager must make clear to the applicant that there are initial checks to be completed and that every role (apart from Occasional Helpers) incurs some level of training obligations (see below).
The line manager creates new role on compass.
Create / Check Compass Record
APPLICANT & LINE MANAGER
The line manager must check if the applicant already has a Compass record. If they do, they should create the new role. Additionally, the Line Manager should help the applicant to access it and check that their details are correct.
If not, then ‘Add an Adult’ on compass and add the necessary role.
Apply for a Disclosure
SEE SEPARATE PROCESS
Remind the applicant that they are unable to have unsupervised access until this is returned with a ‘satisfactory’ result from DBS.
Safeguarding & Safety Training
APPLICANT
We request that all adults involved in Scouting in Epsom and Ewell complete Safeguarding and Safety training to ensure our young people have the best experience that they can whilst in our care. These are online modules and take approximately an hour in total.